When you’re waiting for an important reply, crafting the right message can make all the difference. Whether it’s a follow-up email or an urgent request, your tone should remain professional and polite while urging the recipient to take action. Below are 20 ways to say “please respond” in an email, along with examples to show you how to use them effectively.
20 Ways to Say “Please Respond” in an Email (With Examples)
- 1. Could You Kindly Provide Your Feedback?
- 2. I Look Forward to Your Response
- 3. Kindly Let Me Know Your Thoughts
- 4. Awaiting Your Reply
- 5. I Appreciate Your Prompt Response
- 6. Your Timely Response is Appreciated
- 7. Please Let Me Know If You Require Further Information
- 8. Looking Forward to Hearing From You
- 9. Please Provide Your Response at Your Earliest Convenience
- 10. Can You Please Get Back to Me?
- 11. Please Confirm at Your Earliest Convenience
- 12. Your Response is Highly Appreciated
- 13. A Quick Response Would Be Greatly Appreciated
- 14. Please Get Back to Me at Your Earliest Convenience
- 15. When You Have a Moment, Could You Let Me Know?
- 16. I Would Appreciate a Response at Your Earliest Opportunity
- 17. Your Prompt Attention To This Matter Would Be Appreciated
- 18. A Response by [Date] Would Be Appreciated
- 19. I’m Following Up to See If You Had a Chance to Look at My Last Email
- 20. I Would Appreciate Hearing From You Soon
1. Could You Kindly Provide Your Feedback?
Using “Could you kindly provide your feedback?” softens your request while maintaining professionalism.
Example Email:
Subject: Feedback on the Recent Project Proposal
Hi Tomi,
I hope this email finds you well. I wanted to follow up on the project proposal I sent last week. Could you please provide your feedback when you have a moment? Your insights will help us refine the plan before our next meeting.
Thanks in advance for your time!
Best regards, Jerry
Expert Tip: By using “kindly,” the tone remains polite without sounding pushy, making it ideal for situations where you expect thoughtful feedback.
2. I Look Forward to Your Response
This phrase conveys polite anticipation, suggesting that you’re awaiting a response without rushing the recipient.
Example Email:
Subject: Confirming Meeting Time
Hi Tomi,
I wanted to touch base about our scheduled meeting on Thursday. Could you confirm the time that works best for you? I look forward to your response so we can finalize the agenda.
Thanks, Jerry
Expert Tip: This phrase can be used when you need confirmation but don’t want to create a sense of urgency. It keeps the tone friendly and professional.
3. Kindly Let Me Know Your Thoughts
This is a polite way to nudge someone into replying, particularly if you’re waiting for their opinion.
Example Email:
Subject: Draft Review Request
Dear Tomi,
I hope you’re doing well. I wanted to check if you’ve had a chance to review the draft I sent. Kindly let me know your thoughts so we can make any necessary adjustments before moving forward.
Looking forward to hearing from you!
Best, Jerry
Expert Tip: Adding “kindly” maintains a respectful tone, and “let me know” offers a more conversational approach.
4. Awaiting Your Reply
This is a simple, clear way of letting the recipient know that you’re waiting for their response.
Example Email:
Subject: Document Submission Deadline
Hi Tomi,
I wanted to follow up regarding the documents I sent over last week. The deadline for submission is approaching, and I am awaiting your reply to finalize the details.
Please let me know if you need any additional information.
Best regards, Jerry
Expert Tip: This phrase is effective for situations with deadlines, where the recipient may need a subtle reminder to respond promptly.
5. I Appreciate Your Prompt Response
Here, you’re subtly encouraging urgency without sounding forceful. It works well when a timely reply is needed.
Example Email:
Subject: Request for Approval of Proposal
Dear Tomi,
I hope you are well. I am reaching out to see if you’ve had a chance to review the proposal I sent last week. I appreciate your prompt response, as we need to proceed with the next steps as soon as possible.
Thank you so much for your time!
Best regards, Jerry
Expert Tip: Using “I appreciate” conveys gratitude, which encourages the recipient to act swiftly without feeling pressured.
6. Your Timely Response is Appreciated
This phrase is direct but polite, ideal for situations where you need an urgent answer.
Example Email:
Subject: Urgent: Team Meeting Reschedule
Hi Tomi,
I wanted to check if you’re available to reschedule tomorrow’s team meeting. Could you please confirm your availability as soon as possible? Your timely response is appreciated to ensure everyone can attend.
Thanks in advance, Jerry
Expert Tip: This phrase is great when the situation calls for urgency but requires tactful handling.
7. Please Let Me Know If You Require Further Information
This approach not only requests a reply but also offers additional help if needed, which can prompt a quicker response.
Example Email:
Subject: Follow-Up on Project Proposal
Dear Tomi,
I wanted to check in regarding the project proposal I sent over last week. If you’ve had a chance to review it, please let me know if you require further information or have any questions.
I look forward to hearing your thoughts!
Best, Jerry
Expert Tip: Offering additional assistance can push the recipient to reply sooner, especially if they were hesitant because of unclear details.
8. Looking Forward to Hearing From You
A commonly used phrase, this expresses anticipation and signals that you expect a response soon.
Example Email:
Subject: Project Update Request
Hi Tomi,
I hope all is well. I wanted to check if you have any updates on the status of the project we discussed. I’m looking forward to hearing from you soon regarding the next steps.
Thank you, Jerry
Expert Tip: This phrase works in both formal and semi-formal settings and suits most professional communications.
9. Please Provide Your Response at Your Earliest Convenience
This phrase allows flexibility for the recipient while still requesting a response.
Example Email:
Subject: Final Approval Needed
Hi Tomi,
I wanted to follow up on the contract draft I sent over. We’re ready to proceed once we have your approval. Please provide your response at your earliest convenience so we can move forward.
Thanks again for your time and support.
Best regards, Jerry
Expert Tip: Using “at your earliest convenience” removes the pressure while ensuring the recipient understands that a response is necessary.
10. Can You Please Get Back to Me?
This is a simple way to ask for a reply, perfect for both formal and informal situations.
Example Email:
Subject: Event Confirmation Needed
Hi Tomi,
I hope you’re doing well. I wanted to confirm your attendance at next week’s event. Can you please get back to me when you have a moment?
Looking forward to hearing from you.
Thanks, Jerry
Expert Tip: The directness of this phrase makes it versatile for a variety of emails, from casual follow-ups to more pressing matters.
11. Please Confirm at Your Earliest Convenience
This is a more formal way of asking for confirmation while giving the recipient some flexibility.
Example Email:
Subject: Meeting Date Confirmation
Hi Tomi,
I wanted to confirm the date for our upcoming meeting. Could you please confirm at your earliest convenience whether the proposed date works for you?
Thank you for your time!
Best regards, Jerry
Expert Tip: This phrase is excellent for formal correspondence where you don’t want to impose a strict deadline but need acknowledgment.
12. Your Response is Highly Appreciated
This phrase implies that their response is crucial, making it suitable for more urgent matters.
Example Email:
Subject: Finalizing Details for the Workshop
Dear Tomi,
I’m following up on my previous email regarding the upcoming workshop. Your response is highly appreciated as we need to finalize the schedule by the end of this week.
Please let me know if you have any questions.
Best regards, Jerry
Expert Tip: The urgency in this phrase, combined with appreciation, can motivate quicker action.
13. A Quick Response Would Be Greatly Appreciated
This option works when time is of the essence but you still want to keep the tone light and respectful.
Example Email:
Subject: Approval Needed for Marketing Materials
Hi Tomi,
I wanted to follow up on the marketing materials I sent over. A quick response would be greatly appreciated, as we’re aiming to launch the campaign early next week.
Thanks in advance for your time!
Best, Jerry
Expert Tip: This phrase is perfect for urgent requests but still comes across as polite.
14. Please Get Back to Me at Your Earliest Convenience
This is another polite yet firm way to ask for a response without imposing a hard deadline.
Example Email:
Subject: Vendor Contract Review
Hi Tomi,
I hope you’ve had a chance to review the vendor contract I sent last week. Please get back to me at your earliest convenience with your thoughts, as we’re hoping to finalize everything by Friday.
Thank you, Jerry
Expert Tip: This is great for situations where you want to maintain flexibility but still push for a timely response.
15. When You Have a Moment, Could You Let Me Know?
This phrasing adds a soft touch to your request, making it suitable for non-urgent matters.
Example Email:
Subject: Feedback on Presentation Draft
Hi Tomi,
I hope you’re doing well. I’d appreciate your thoughts on the presentation draft I shared earlier this week. When you have a moment, could you let me know if any changes are needed?
Thanks for your input!
Best regards, Jerry
Expert Tip: This phrase is ideal for situations where you don’t need an immediate response, keeping the tone casual and considerate.
16. I Would Appreciate a Response at Your Earliest Opportunity
This is a slightly more formal way of requesting a timely reply.
Example Email:
Subject: Follow-Up on Payment Details
Dear Tomi,
I wanted to follow up on the payment details I shared in my last email. I would appreciate a response at your earliest opportunity so we can ensure everything is in order before the deadline.
Thank you for your prompt attention to this matter.
Best regards, Jerry
Expert Tip: This phrase is excellent for formal business emails, maintaining a professional tone while nudging the recipient to act quickly.
17. Your Prompt Attention To This Matter Would Be Appreciated
This phrase adds a sense of urgency while remaining courteous, ideal for time-sensitive situations.
Example Email:
Subject: Deadline for Submission Approaching
Hi Tomi,
I’m reaching out to remind you that the submission deadline for the project is this Friday. Your prompt attention to this matter would be appreciated to ensure everything is submitted on time.
Please let me know if you need any further information.
Best, Jerry
Expert Tip: This is an effective phrase for situations where you need an immediate response but want to avoid sounding demanding.
18. A Response by [Date] Would Be Appreciated
Adding a specific date adds clarity and urgency to your request without sounding forceful.
Example Email:
Subject: Finalizing Event Details
Hi Tomi,
I hope you’re doing well. We’re in the final stages of planning next month’s event, and I wanted to confirm a few details with you. A response by Friday would be appreciated so we can move forward with the necessary arrangements.
Thanks for your help!
Best, Jerry
Expert Tip: Mentioning a date is perfect for deadlines or time-sensitive projects, giving the recipient a clear timeline to follow.
19. I’m Following Up to See If You Had a Chance to Look at My Last Email
This casual approach works well when you want to remind the recipient without sounding demanding.
Example Email:
Subject: Follow-Up on Recent Email
Hi Tomi,
I’m just following up to see if you had a chance to look at my last email regarding the meeting agenda. I know you’ve been busy, but I’d appreciate your feedback when you have a moment.
Thanks so much for your time!
Best, Jerry
Expert Tip: This phrase is great for follow-ups where the recipient may have missed your previous email or simply forgotten to reply.
20. I Would Appreciate Hearing From You Soon
This phrase is direct but still polite, making it clear that you expect a response soon.
Example Email:
Subject: Project Approval Needed
Dear Tomi,
I hope you’re doing well. I wanted to check if you’ve had a chance to review the project plan I sent last week. I would appreciate hearing from you soon so we can move forward with the next steps.
Thank you for your time!
Best regards, Jerry
Expert Tip: This phrase works well in situations where you need a response but don’t want to come across as overly urgent.
Conclusion
Requesting a response in a professional setting requires a balance of politeness and clarity. By using these 20 different ways to say “please respond,” you can craft emails that are effective, considerate, and clear in their intent. Whether you need a prompt reply or are just looking for feedback, choosing the right phrase can make a big difference in how your email is received.
