In professional communication, it’s often necessary to deliver important information clearly and politely. The phrase “Please be advised” is a common choice, but using it repeatedly can make your messages sound repetitive and less engaging. To maintain a dynamic and professional tone, it’s beneficial to have a variety of expressions at your disposal.
This article provides 20 synonyms for “Please be advised,” complete with scenario examples to illustrate their use. By incorporating these alternatives into your communication, you can convey important information more effectively and keep your audience engaged.
List of Synonyms for “Please Be Advised” (With Samples)
- Kindly Note
- Please Take Note
- Be Informed
- Kindly Be Informed
- Please Be Informed
- Be Advised
- Please Note
- Please Be Aware
- Take Notice
- Be Mindful
- Take Heed
- Be Cognizant
- Be Apprised
- Please Be Reminded
- Please Be Conscious
- Take Note
- Be Advised That
- Please Be Advised That
- You Should Be Aware
- You Are Notified
1. Kindly Note
Henry sends an email to Leo regarding a policy update:
Subject: Important Policy Update
Dear Leo,
Kindly note that starting August 1st, the new vacation policy will take effect. All employees are required to submit their vacation requests at least two weeks in advance. This change is designed to ensure better planning and resource allocation within the team.
Thank you for your cooperation.
Best regards,
Henry
Using “kindly note” adds a polite tone to the message, making it clear and courteous.
2. Please Take Note
Henry sends a memo to Leo about a procedural change:
Subject: Change in Procedure
Hi Leo,
Please take note of the updated procedure for submitting expense reports. From now on, all expense reports must be submitted through the new online portal. This will streamline the process and ensure timely reimbursements.
If you have any questions, feel free to reach out.
Best,
Henry
“Please take note” emphasizes the importance of the information being communicated.
3. Be Informed
Henry informs Leo about a system downtime:
Subject: Scheduled System Downtime
Dear Leo,
Be informed that there will be a scheduled system downtime this Saturday from 2 PM to 4 PM for maintenance. During this period, you will not be able to access the company network or any online resources.
We appreciate your understanding and cooperation.
Best regards,
Henry
“Be informed” is a straightforward way to deliver important information.
4. Kindly Be Informed
Henry sends an email to Leo about a meeting reschedule:
Subject: Meeting Reschedule
Dear Leo,
Kindly be informed that the team meeting originally scheduled for Friday has been moved to Monday at 10 AM. Please update your calendar accordingly.
Thank you for your understanding.
Best,
Henry
“Kindly be informed” adds a touch of politeness and formality to the message.
5. Please Be Informed
Henry notifies Leo about a new company policy:
Subject: New Company Policy
Dear Leo,
Please be informed that effective immediately, all employees are required to wear their ID badges at all times while on company premises. This measure is being implemented to enhance security within our office.
Thank you for your cooperation.
Best regards,
Henry
“Please be informed” is a polite and formal way to deliver crucial information.
6. Be Advised
Henry sends an email to Leo about a change in office hours:
Subject: Change in Office Hours
Dear Leo,
Be advised that starting next month, our office hours will be changing to 9 AM – 6 PM, Monday to Friday. This change is being made to better accommodate our clients’ schedules.
We appreciate your understanding and cooperation.
Best regards,
Henry
“Be advised” is a clear and direct way to communicate important updates.
7. Please Note
Henry informs Leo about an upcoming event:
Subject: Upcoming Event
Hi Leo,
Please note that the annual company picnic will take place on September 15th at Lakeside Park. All employees and their families are invited to join us for a day of fun and relaxation.
Looking forward to seeing you there!
Best,
Henry
“Please note” is commonly used to highlight important details that need attention.
8. Please Be Aware
Henry sends an email to Leo about a software update:
Subject: Software Update
Dear Leo,
Please be aware that a mandatory software update will be rolled out this Friday at 6 PM. Make sure to save your work and log out of your systems before then to avoid any data loss.
Thank you for your attention to this matter.
Best regards,
Henry
“Please be aware” emphasizes the importance of the information being shared.
9. Take Notice
Henry writes a memo to Leo about a dress code change:
Subject: Dress Code Change
Hi Leo,
Take notice that starting next Monday, the company will be implementing a new business casual dress code policy. Detailed guidelines will be shared with you shortly.
Thank you for your compliance.
Best,
Henry
“Take notice” is a direct way to draw attention to important changes or updates.
10. Be Mindful
Henry sends an email to Leo about project deadlines:
Subject: Project Deadlines
Dear Leo,
Be mindful of the upcoming project deadlines. All tasks must be completed on time to ensure the project stays on track. Please review the project timeline and make sure you’re on schedule.
If you have any concerns, let’s discuss them in our next meeting.
Best regards,
Henry
“Be mindful” encourages careful consideration and attention to detail.
11. Take Heed
Henry writes to Leo about safety protocols:
Subject: Safety Protocols
Hi Leo,
Take heed of the new safety protocols that have been put in place. All team members must adhere to these guidelines to ensure a safe working environment for everyone.
Thank you for your cooperation.
Best,
Henry
“Take heed” is a more formal way to urge someone to pay attention to important information.
12. Be Cognizant
Henry sends an email to Leo about compliance requirements:
Subject: Compliance Requirements
Dear Leo,
Be cognizant of the new compliance requirements effective immediately. All employees must complete the mandatory training by the end of this month to ensure we meet regulatory standards.
Thank you for your prompt attention to this matter.
Best regards,
Henry
“Be cognizant” is a formal phrase that emphasizes awareness and understanding.
13. Be Apprised
Henry informs Leo about a new initiative:
Subject: New Initiative
Dear Leo,
Be apprised that the company is launching a new sustainability initiative starting next quarter. Your participation and support are crucial to its success.
More details will be provided in the upcoming town hall meeting.
Best regards,
Henry
“Be apprised” is a formal way to communicate important updates or information.
14. Please Be Reminded
Henry sends a reminder to Leo about an upcoming deadline:
Subject: Reminder: Upcoming Deadline
Hi Leo,
Remember that the deadline for submitting your quarterly report is next Friday. Make sure to complete your analysis and submit the report on time to avoid any delays.
Thank you for your attention.
Best,
Henry
“Please be reminded” is useful for emphasizing deadlines or recurring tasks.
15. Please Be Conscious
Henry writes to Leo about environmental practices:
Subject: Environmental Practices
Dear Leo,
Please be conscious of our new environmental practices aimed at reducing waste and promoting sustainability. All employees are encouraged to participate in recycling programs and reduce paper usage.
Your cooperation is greatly appreciated.
Best regards,
Henry
“Please be conscious” emphasizes the importance of being aware and mindful of specific practices.
16. Take Note
Henry sends an email to Leo about an important meeting:
Subject: Important Meeting
Hi Leo,
Note that there will be an important meeting next Tuesday at 3 PM to discuss the upcoming project launch. Your attendance is required as we will be going over critical details.
Thank you.
Best,
Henry
“Take note” is a straightforward way to highlight essential information.
17. Be Advised That
Henry informs Leo about a policy update:
Subject: Policy Update
Dear Leo,
Be advised that there has been a change in the company’s remote work policy. All employees must work from the office at least three days a week starting next month.
Thank you for your understanding.
Best regards,
Henry
“Be advised that” is a formal way to present important information.
18. Please Be Advised That
Henry sends an email to Leo about a system upgrade:
Subject: System Upgrade
Dear Leo,
Please be advised that there will be a system upgrade this weekend. The network will be unavailable from 10 PM on Saturday until 6 AM on Sunday. Please plan your work accordingly to avoid any disruptions.
Thank you for your cooperation.
Best regards,
Henry
“Please be advised that” is a polite and formal way to deliver critical updates.
19. You Should Be Aware
Henry writes to Leo about a potential issue:
Subject: Potential Issue
Hi Leo,
You should be aware of a potential issue with the new software update. Some users have reported experiencing delays and bugs. Our IT team is working on a fix, but in the meantime, please save your work frequently to prevent data loss.
Thank you for your understanding.
Best,
Henry
“You should be aware” is a direct way to bring attention to potential issues or important information.
20. You Are Notified
Henry sends an official notice to Leo:
Subject: Official Notice
Dear Leo,
You are notified that the annual performance reviews will commence next month. Please prepare your self-assessment and gather any supporting documents required for your review meeting.
Thank you for your attention to this matter.
Best regards,
Henry
