When crafting professional emails, finding varied and polished expressions is key to maintaining engagement and demonstrating attention to detail. The phrase “I am writing to let you know” is commonly used to introduce information or updates, but relying on it too frequently can make your correspondence appear repetitive and uninspired. By diversifying your language, you can communicate more effectively and leave a lasting impression on your readers. In this article, we will explore 22 professional alternatives to “I am writing to let you know,” each accompanied by a scenario to illustrate its appropriate use. These alternatives will help you convey your message with clarity, sophistication, and a touch of originality, ensuring that your emails are both informative and engaging.
List of Professional Ways to Say “I Am Writing to Let You Know” in an Email
- Informing You About Recent Developments
- Bringing to Your Attention
- Conveying Important Information
- Sharing an Update Regarding
- Notifying You of a Change
- Highlighting a Key Point
- Making You Aware of
- Communicating Important News
- Updating You on
- Advising You of
- Reporting on Recent Events
- Bringing to Your Notice
- Drawing Your Attention to
- Alerting You to
- Disclosing Information About
- Making an Announcement Regarding
- Providing Details About
- Offering an Update On
- Giving You an Overview of
- Presenting the Latest News About
- Detailing Developments in
- Sharing Insights About
1. I Would Like to Inform You
Scenario:
Subject: Project Update
Dear Leo,
I would like to inform you that we have successfully completed the first phase of the project. Our team worked diligently to meet the deadline, and I am pleased to report that all objectives were met.
Thank you for your continuous support. Please let me know if you have any questions or need further information.
Best regards, Henry
2. I Am Writing to Apprise You
Scenario:
Subject: New Policy Implementation
Hi Leo,
I am writing to apprise you of the new company policies that will be implemented starting next month. These changes are designed to improve workflow and increase productivity.
Please review the attached document for detailed information. Feel free to reach out if you have any concerns.
Sincerely, Henry
3. This Is to Notify You
Scenario:
Subject: Scheduled Maintenance
Dear Leo,
This is to notify you that there will be scheduled maintenance on our servers this weekend. The maintenance will start at 10 PM on Friday and conclude by 6 AM on Saturday.
We apologize for any inconvenience this may cause and appreciate your understanding.
Warm regards, Henry
4. Please Be Advised
Scenario:
Subject: Change in Meeting Schedule
Hi Leo,
Please be advised that the team meeting originally scheduled for Thursday has been moved to Friday at 10 AM. This change was made to accommodate everyone’s availability.
Thank you for your flexibility.
Best, Henry
5. I Would Like to Bring to Your Attention
Scenario:
Subject: Budget Allocation
Dear Leo,
I would like to bring to your attention that we have exceeded our budget for the current quarter. It is crucial that we reassess our spending and make necessary adjustments.
I suggest we schedule a meeting to discuss this further.
Kind regards, Henry
6. I Am Writing to Inform You
Scenario:
Subject: Training Session
Hi Leo,
I am writing to inform you about the upcoming training session on the new software. The session is scheduled for next Monday at 2 PM in the conference room.
Your attendance is highly encouraged.
Best wishes, Henry
7. I Want to Let You Know
Scenario:
Subject: Promotion Announcement
Dear Leo,
I want to let you know that you have been selected for promotion to Senior Manager. Your dedication and hard work have not gone unnoticed.
Congratulations on this well-deserved recognition!
Sincerely, Henry
8. I Am Writing to Advise You
Scenario:
Subject: Updated Contact Information
Hi Leo,
I am writing to advise you that my contact information has changed. Please update your records with my new email address: henry.newemail@company.com.
Thank you for your attention to this matter.
Best regards, Henry
9. I Need to Inform You
Scenario:
Subject: Contract Renewal
Dear Leo,
I need to inform you that our contract with the current supplier is due for renewal next month. We need to decide whether to renew it or seek new suppliers.
Let’s discuss this in our next meeting.
Best, Henry
10. I Am Reaching Out to Let You Know
Scenario:
Subject: New Office Hours
Hi Leo,
I am reaching out to let you know that our office hours will be changing starting next week. The new hours will be from 9 AM to 6 PM, Monday to Friday.
Please inform your team of this change.
Warm regards, Henry
11. I Am Writing to Share
Scenario:
Subject: Quarterly Report
Dear Leo,
I am writing to share the quarterly report with you. The report highlights our achievements and areas for improvement over the past three months.
Please review the attached document at your earliest convenience.
Sincerely, Henry
12. I Am Writing to Update You
Scenario:
Subject: Project Timeline
Hi Leo,
I am writing to update you on the project timeline. Due to unforeseen circumstances, we have had to extend the deadline by two weeks.
Thank you for your understanding.
Best wishes, Henry
13. I Would Like to Notify You
Scenario:
Subject: Office Renovation
Dear Leo,
I would like to notify you that our office will be undergoing renovation starting next Monday. During this period, some sections of the office will be inaccessible.
We appreciate your cooperation during this time.
Best regards, Henry
14. I Am Writing to Make You Aware
Scenario:
Subject: Policy Change
Hi Leo,
I am writing to make you aware of a recent change in our company policy regarding remote work. Starting next month, all employees are required to work from the office at least three days a week.
Please feel free to reach out if you have any questions.
Best, Henry
15. I Want to Inform You
Scenario:
Subject: New Team Member
Dear Leo,
I want to inform you that we have a new team member joining us next week. Jane Doe will be taking on the role of Marketing Specialist.
Please join me in welcoming her to the team.
Sincerely, Henry
16. I Am Writing to Announce
Scenario:
Subject: New Product Launch
Hi Leo,
I am writing to announce the launch of our new product, which will be available from next month. This product is expected to significantly boost our sales.
We will be organizing a launch event soon. More details to follow.
Best regards, Henry
17. I Need to Let You Know
Scenario:
Subject: System Downtime
Dear Leo,
I need to let you know that our system will be down for maintenance on Saturday from 12 AM to 4 AM. Please plan your work accordingly.
We apologize for any inconvenience this may cause.
Best, Henry
18. I Am Writing to Bring to Your Attention
Scenario:
Subject: Performance Review
Hi Leo,
I am writing to bring to your attention that your performance review is scheduled for next Tuesday. Please prepare any documents you would like to discuss.
Looking forward to our meeting.
Warm regards, Henry
19. I Want to Make You Aware
Scenario:
Subject: Company Outing
Dear Leo,
I want to make you aware of the upcoming company outing scheduled for next Friday. It will be a great opportunity for team building and relaxation.
More details will be shared soon.
Sincerely, Henry
20. I Am Writing to Bring to Light
Scenario:
Subject: Compliance Issue
Hi Leo,
I am writing to bring to light a compliance issue that has been brought to my attention. We need to address this matter urgently to ensure we remain in compliance with regulations.
Let’s discuss this at our next meeting.
Best regards, Henry
21. I Would Like to Apprise You
Scenario:
Subject: Market Research Findings
Dear Leo,
I would like to apprise you of the findings from our recent market research. The results indicate a growing demand for our products in the Asian market.
We should consider expanding our operations in that region.
Best, Henry
22. I Am Writing to Notify You
Scenario:
Subject: Office Relocation
Hi Leo,
I am writing to notify you that our office will be relocating to a new address next month. The new location offers better facilities and more space for our growing team.
We will provide further details soon.
Warm regards, Henry
Each of these phrases serves to professionally convey information while maintaining a clear and respectful tone. By using these alternatives, you can ensure your communication is varied and effective.
