25 Polite Ways to Say “No Longer With the Company” in an Email

In the professional world, employee transitions are common, and it’s essential to communicate these changes thoughtfully and respectfully. When an individual is no longer with the company, conveying this information in a polite, clear, and tactful manner helps maintain professionalism while respecting the former employee. Whether you’re informing clients, colleagues, or business partners, choosing the right language can leave a positive impression and avoid any misunderstandings.

This article explores 25 polite ways to say “No Longer With the Company” in an email, providing examples that ensure clarity while maintaining a courteous tone.

List of Polite Ways to Say “No Longer With the Company” in an Email

• No Longer Employed at Our Organization
• Has Decided to Pursue New Opportunities
• No Longer Part of Our Team
• Has Left the Company
• No Longer With Our Organization
• Has Moved on From Her Role Here
• Is No Longer Affiliated With Our Company
• Has Transitioned Out of Her Position
• Has Resigned From the Company
• Is No Longer Associated With Our Team
• Has Stepped Down From Her Role
• Is No Longer Employed Here
• Has Transitioned to Other Opportunities
• Has Departed From Our Company
• Has Ended Her Tenure Here
• Is No Longer Active With the Company
• Has Moved On From Our Company
• No Longer a Member of Our Team
• Has Opted to Move On From Her Role
• Is No Longer Engaged With Our Organization
• Has Chosen to Leave the Company
• Has Decided to Move Forward in a Different Direction
• Is No Longer Available Through Our Organization
• Has Transitioned Out of Her Role Here
• Has Parted Ways With Our Company

1. No Longer Employed at Our Organization

Dear Tomi, I wanted to inform you that as of last week, Jane Doe is no longer employed at our organization. For any ongoing matters, feel free to reach out to me directly. We appreciate your patience during this transition.

Best regards, Jerry

Expert Insight: This is a direct yet polite way to state that someone has left the company. It maintains professionalism without going into unnecessary details.

2. Has Decided to Pursue New Opportunities

Dear Tomi, I wanted to let you know that Jane Doe has decided to pursue new opportunities and is no longer with the company. If you need any further assistance, I will be happy to help.

Best regards, Jerry

Expert Insight: This phrase softens the transition by emphasizing that the person left voluntarily to seek new endeavors, making it sound more positive.

3. No Longer Part of Our Team

Hello Tomi, I hope you’re doing well. I wanted to inform you that Jane Doe is no longer part of our team. I’ll be handling her responsibilities moving forward, so please feel free to reach out to me with any questions.

Best regards, Jerry

Expert Insight: This phrase maintains politeness while being straightforward and business-like. It’s a neutral way to convey that the person has left the company.

4. Has Left the Company

Dear Tomi, I wanted to notify you that Jane Doe has left the company. Please let me know if you need assistance with anything she was handling previously.

Best regards, Jerry

Expert Insight: This is a simple and clear phrase that gets the point across without elaboration, keeping it professional and neutral.

5. No Longer With Our Organization

Hi Tomi, I wanted to let you know that Jane Doe is no longer with our organization. For any follow-ups or inquiries, feel free to reach out to me.

Best regards, Jerry

Expert Insight: This is a more formal way to say that someone has left. It is respectful and avoids any negative connotations.

6. Has Moved on From Her Role Here

Dear Tomi, I’m writing to inform you that Jane Doe has moved on from her role here. If there’s anything you need, I’ll be happy to assist you.

Best regards, Jerry

Expert Insight: This phrasing provides a sense of natural progression, implying a forward-looking transition rather than an abrupt departure.

7. Is No Longer Affiliated With Our Company

Dear Tomi, I wanted to update you that Jane Doe is no longer affiliated with our company. Feel free to reach out if you have any questions or need further support.

Best regards, Jerry

Expert Insight: The word “affiliated” can add a layer of professionalism and distance, making the situation seem even more formal.

8. Has Transitioned Out of Her Position

Hi Tomi, I hope this message finds you well. I wanted to let you know that Jane Doe has transitioned out of her position at our company. I’ll be handling her ongoing tasks in the meantime.

Best regards, Jerry

Expert Insight: The term “transitioned” offers a softer approach, suggesting a planned and structured change.

9. Has Resigned From the Company

Dear Tomi, I wanted to inform you that Jane Doe has resigned from the company. I will be your main point of contact moving forward.

Best regards, Jerry

Expert Insight: “Resigned” is a formal way to communicate that the person left voluntarily. It is straightforward and leaves little room for ambiguity.

10. Is No Longer Associated With Our Team

Hello Tomi, I wanted to let you know that Jane Doe is no longer associated with our team. Please feel free to reach out to me with any questions or concerns.

Best regards, Jerry

Expert Insight: The term “associated” can provide a softer touch, which is useful when trying to maintain a positive tone in professional communications.

11. Has Stepped Down From Her Role

Dear Tomi, I wanted to make you aware that Jane Doe has stepped down from her role at our company. I will be overseeing her responsibilities for the foreseeable future.

Best regards, Jerry

Expert Insight: “Stepped down” implies a more voluntary and respectful departure, which can be useful for maintaining a polite tone.

12. Is No Longer Employed Here

Hi Tomi, Just a quick note to let you know that Jane Doe is no longer employed here. I’ll be happy to assist with any needs moving forward.

Best regards, Jerry

Expert Insight: This phrase is neutral but more direct, and it’s often best used when a simple, factual statement is needed without additional context.

13. Has Transitioned to Other Opportunities

Dear Tomi, I wanted to update you that Jane Doe has transitioned to other opportunities and is no longer with the company. Please reach out if you need assistance with any ongoing matters.

Best regards, Jerry

Expert Insight: This phrase is diplomatic, implying that the person left for new prospects, which can sound positive in any context.

14. Has Departed From Our Company

Hello Tomi, I hope you’re doing well. I wanted to inform you that Jane Doe has departed from our company. I’ll be your main point of contact going forward.

Best regards, Jerry

Expert Insight: “Departed” has a formal tone and is useful in professional settings where you need to maintain a level of distance and formality.

15. Has Ended Her Tenure Here

Dear Tomi, I wanted to let you know that Jane Doe has ended her tenure here. Please don’t hesitate to reach out to me for any follow-up.

Best regards, Jerry

Expert Insight: “Tenure” gives the message a formal tone, often used when someone holds a long-term or important position at the company.

16. Is No Longer Active With the Company

Hi Tomi, I wanted to inform you that Jane Doe is no longer active with the company. If you have any questions or need help, I’ll be here to assist.

Best regards, Jerry

Expert Insight: Using “active” gives the phrase a sense of polite detachment, making it suitable for both internal and external communications.

17. Has Moved On From Our Company

Dear Tomi, I’m writing to inform you that Jane Doe has moved on from our company. Please let me know if there’s anything you need assistance with.

Best regards, Jerry

Expert Insight: This phrase is common and positive, implying that the person has voluntarily left to pursue new opportunities.

18. No Longer a Member of Our Team

Hello Tomi, I wanted to let you know that Jane Doe is no longer a member of our team. I’ll be managing her projects moving forward.

Best regards, Jerry

Expert Insight: “No longer a member” feels inclusive yet neutral, making it a polite way to notify someone of the employee’s departure.

19. Has Opted to Move On From Her Role

Dear Tomi, I hope this finds you well. I wanted to let you know that Jane Doe has opted to move on from her role here. If there’s anything you need, please don’t hesitate to reach out.

Best regards, Jerry

Expert Insight: “Opted” suggests a voluntary decision and can soften the tone of the message, making it feel respectful.

20. Is No Longer Engaged With Our Organization

Hi Tomi, I wanted to inform you that Jane Doe is no longer engaged with our organization. Please contact me if you have any questions or concerns.

Best regards, Jerry

Expert Insight: Using “engaged” makes the message sound neutral and diplomatic, ideal for formal communications.

21. Has Chosen to Leave the Company

Dear Tomi, I wanted to update you that Jane Doe has chosen to leave the company. Should you require any assistance, I’m here to help.

Best regards, Jerry

Expert Insight: This phrase frames the departure as voluntary, which can be a positive way to maintain the former employee’s reputation.

22. Has Decided to Move Forward in a Different Direction

Hi Tomi, I’m writing to inform you that Jane Doe has decided to move forward in a different direction and is no longer with us. I’ll be happy to assist with any needs you may have.

Best regards, Jerry

Expert Insight: This phrasing offers a sense of growth and change, which can help smooth over any potential awkwardness in the communication.

23. Is No Longer Available Through Our Organization

Dear Tomi, I wanted to notify you that Jane Doe is no longer available through our organization. Please feel free to reach out to me directly with any concerns.

Best regards, Jerry

Expert Insight: This is a polite and neutral way to communicate the departure without delving into specifics.

24. Has Transitioned Out of Her Role Here

Dear Tomi, I hope this message finds you well. I wanted to inform you that Jane Doe has transitioned out of her role here. I will be managing her responsibilities for the time being.

Best regards, Jerry

Expert Insight: This phrasing suggests a smooth and structured exit, providing a professional tone suitable for formal emails.

25. Has Parted Ways With Our Company

Dear Tomi, I wanted to make you aware that Jane Doe has parted ways with our company. Please reach out to me if you need anything in the meantime.

Best regards, Jerry

Expert Insight: This is a neutral and amicable way to phrase a departure, maintaining a polite tone while delivering the necessary information.