Communicating the need for a document to be signed and returned is a common yet important task in professional settings. The way you phrase this request can greatly impact its reception. Here are 25 polite and effective alternatives to the phrase “Please sign and return,” each with a scenario example to illustrate how they might be used in practice.
List of 25 Polite Ways to Say “Please Sign and Return” (With Samples)
- Kindly Sign and Return
- Please Review, Sign, and Return
- We Would Appreciate Your Signature and Return
- At Your Convenience, Please Sign and Return
- Could You Please Sign and Send Back?
- Please Complete, Sign, and Return the Attached Document
- Your Prompt Signature and Return Would Be Appreciated
- Please Sign and Return the Document at Your Earliest Opportunity
- We Kindly Request Your Signature and Return
- Please Sign and Return the Document at Your Convenience
- We Would Be Grateful for Your Signature and Return
- Please Sign and Return by [Specific Date]
- Your Signature and Return Would Be Most Appreciated
- Kindly Sign and Return the Enclosed Document
- Please Provide Your Signature and Return
- May I Request Your Signature and Return?
- We Would Appreciate It If You Could Sign and Return
- Could You Please Sign and Return at Your Convenience?
- Your Prompt Attention to Signing and Returning Would Be Appreciated
- We Kindly Ask for Your Signature and Return
- Your Prompt Attention to Signing and Returning Would Be Appreciated
- We Would Be Thankful for Your Signature and Return
- Please Sign and Return as Soon as Possible
- We Would Appreciate Your Signature at Your Earliest Convenience
- Please Sign and Return the Document When Possible
1. Kindly Sign and Return
Kindly sign and return is a courteous way to ask for a signature.
Scenario Example:
Subject: Request for Document Signature
Dear Leo,
I hope this message finds you well. Attached, you will find the contract for the upcoming project. Kindly sign and return the document at your earliest convenience so we can proceed with the next steps.
If you have any questions or need further information, please don’t hesitate to reach out.
Thank you for your prompt attention to this matter.
Best regards, Henry
Additional Note: Using “kindly” adds a gentle touch, making your request feel polite and considerate.
2. Please Review, Sign, and Return
Please review, sign, and return is a thorough way to ensure the recipient goes through the document before signing.
Scenario Example:
Subject: Important Document for Signature
Dear Leo,
Attached is the agreement for your review. Please review, sign, and return the document by the end of the week to finalize the terms. Your prompt attention to this will be greatly appreciated.
Should you need any clarifications, feel free to contact me directly.
Thank you.
Sincerely, Henry
Additional Note: This phrasing ensures the recipient understands they should first review the content before signing.
3. We Would Appreciate Your Signature and Return
We would appreciate your signature and return is a formal and polite request.
Scenario Example:
Subject: Signature Required for Contract
Dear Leo,
I hope you’re well. Attached, you’ll find the contract for our upcoming partnership. We would appreciate your signature and return of the document by next Tuesday to proceed with the arrangement.
Please let me know if you have any questions or need any additional details.
Best regards, Henry
Additional Note: This phrasing adds a layer of formality and respect, suitable for formal communications.
4. At Your Convenience, Please Sign and Return
At your convenience, please sign and return allows flexibility while still making the request clear.
Scenario Example:
Subject: Document for Your Signature
Dear Leo,
I hope you’re doing well. Attached is the agreement that requires your signature. At your convenience, please sign and return the document so we can continue with the necessary processes.
If you have any questions or concerns, please don’t hesitate to reach out.
Thank you!
Warm regards, Henry
Additional Note: Offering flexibility with “at your convenience” can be helpful for recipients with busy schedules.
5. Could You Please Sign and Send Back?
Could you please sign and send back is a polite yet straightforward request.
Scenario Example:
Subject: Request for Signed Agreement
Dear Leo,
I hope this note finds you in good spirits. Attached is the document that needs your signature. Could you please sign and send back the document at your earliest convenience? Your cooperation is greatly appreciated.
Feel free to contact me if you have any questions.
Best, Henry
Additional Note: This phrasing is clear and direct while still maintaining politeness.
6. Please Complete, Sign, and Return the Attached Document
Please complete, sign, and return the attached document is a comprehensive way to ensure all steps are followed.
Scenario Example:
Subject: Action Required: Document Signature
Dear Leo,
Attached to this email is the form that needs to be completed. Please complete, sign, and return the attached document by Friday to ensure we meet our deadlines.
If you need any assistance, please let me know.
Thank you for your prompt attention.
Sincerely, Henry
Additional Note: This ensures that the recipient understands they must fill out any necessary information in addition to signing.
7. Your Prompt Signature and Return Would Be Appreciated
Your prompt signature and return would be appreciated emphasizes the importance of a timely response.
Scenario Example:
Subject: Urgent: Signature Required
Dear Leo,
I hope this email finds you well. Attached is the document that requires your signature. Your prompt signature and return would be appreciated as we need to move forward with the project.
Please let me know if you have any questions or need further details.
Best regards, Henry
Additional Note: This phrasing highlights urgency while still being courteous.
8. Please Sign and Return at Your Earliest Opportunity
Please sign and return at your earliest opportunity conveys both respect and urgency.
Scenario Example:
Subject: Document Signature Request
Dear Leo,
I trust you are well. Attached is the agreement for your review and signature. Please sign and return at your earliest opportunity so we can proceed with the necessary arrangements.
Should you have any questions, feel free to get in touch.
Thank you for your cooperation.
Warm regards, Henry
Additional Note: This phrasing balances urgency with politeness, allowing some flexibility for the recipient.
9. We Kindly Request Your Signature and Return
We kindly request your signature and return is a formal and polite way to ask for a signature.
Scenario Example:
Subject: Request for Document Execution
Dear Leo,
I hope you are doing well. Attached is the document requiring your signature. We kindly request your signature and return of the document by the end of the week to ensure we stay on track.
Please let me know if you need any assistance.
Sincerely, Henry
Additional Note: This phrasing is respectful and formal, suitable for professional settings.
10. Please Sign and Return the Document at Your Convenience
Please sign and return the document at your convenience offers flexibility while still making the request clear.
Scenario Example:
Subject: Document for Signature
Dear Leo,
Attached is the agreement that needs to be signed. Please sign and return the document at your convenience. Your cooperation is much appreciated.
If you have any questions, don’t hesitate to contact me.
Best regards, Henry
Additional Note: Offering flexibility with “at your convenience” is particularly useful for recipients with unpredictable schedules.
11. We Would Be Grateful for Your Signature and Return
We would be grateful for your signature and return adds a tone of gratitude to your request.
Scenario Example:
Subject: Signature Required for Agreement
Dear Leo,
I hope this email finds you well. Attached is the contract for your review and signature. We would be grateful for your signature and return of the document at your earliest convenience.
Thank you in advance for your cooperation.
Best regards, Henry
Additional Note: Expressing gratitude can encourage prompt action and foster a positive relationship.
12. Please Sign and Return by [Specific Date]
Please sign and return by [specific date] provides a clear deadline for the request.
Scenario Example:
Subject: Urgent: Document Signature Needed
Dear Leo,
I trust you are doing well. Attached is the agreement that needs your signature. Please sign and return by [specific date] to ensure we can proceed without delay.
Let me know if you have any questions or require further information.
Thank you.
Sincerely, Henry
Additional Note: Setting a specific date helps in managing deadlines and ensures timely processing.
13. Your Signature and Return Would Be Most Appreciated
Your signature and return would be most appreciated is a polite way to emphasize the importance of the request.
Scenario Example:
Subject: Request for Document Signature
Dear Leo,
I hope you are having a good day. Attached is the document that requires your signature. Your signature and return would be most appreciated to complete the necessary paperwork.
If you have any questions or need additional information, please feel free to ask.
Best regards, Henry
Additional Note: This phrasing adds a touch of formality and respect, emphasizing appreciation.
14. Kindly Sign and Return the Enclosed Document
Kindly sign and return the enclosed document is a formal request that also emphasizes that the document is attached.
Scenario Example:
Subject: Document for Your Signature
Dear Leo,
I hope you are well. Attached is the document for your signature. Kindly sign and return the enclosed document at your earliest convenience to facilitate our next steps.
Please let me know if there are any questions or if you need further clarification.
Warm regards, Henry
Additional Note: The use of “enclosed” reinforces that the document is attached to the email.
15. Please Provide Your Signature and Return
Please provide your signature and return is a straightforward and clear request.
Scenario Example:
Subject: Signature Request for Agreement
Dear Leo,
I hope this message finds you well. The attached agreement requires your signature. Please provide your signature and return the document to proceed with our plans.
Thank you for your prompt attention to this matter.
Best regards, Henry
Additional Note: This is a clear and direct request, suitable for most professional communications.
16. May I Request Your Signature and Return?
May I request your signature and return? is a polite and formal way to ask for a signature.
Scenario Example:
Subject: Signature Needed for Document
Dear Leo,
I hope you’re doing well. Attached is the document that requires your attention. May I request your signature and return at your earliest convenience to complete the process?
Please let me know if you need any further details.
Sincerely, Henry
Additional Note: This phrasing adds a level of politeness and formality, suitable for formal requests.
17. We Would Appreciate It If You Could Sign and Return
We would appreciate it if you could sign and return conveys politeness and appreciation.
Scenario Example:
Subject: Document for Signature
Dear Leo,
I trust you are well. Attached is the document that needs your signature. We would appreciate it if you could sign and return the document as soon as possible.
Thank you for your cooperation.
Warm regards, Henry
Additional Note: This phrasing expresses appreciation and conveys a respectful tone.
18. Could You Please Sign and Return at Your Convenience?
Could you please sign and return at your convenience? adds a courteous tone with an emphasis on flexibility.
Scenario Example:
Subject: Request for Signature
Dear Leo,
I hope you are having a great day. Attached is the document that needs to be signed. Could you please sign and return at your convenience? Your cooperation is greatly appreciated.
If you have any questions or require assistance, please let me know.
Best regards, Henry
Additional Note: This phrasing balances politeness with flexibility, making it suitable for recipients with varying schedules.
19. Please Sign and Return the Attached Form
Please sign and return the attached form is a straightforward request that specifies the attachment.
Scenario Example:
Subject: Action Required: Form for Signature
Dear Leo,
I hope this email finds you well. Attached is the form that requires your signature. Please sign and return the attached form by the end of the week.
Let me know if you have any questions or need additional information.
Thank you.
Sincerely, Henry
Additional Note: Direct and clear, this phrasing is effective for ensuring the recipient knows what is required.
20. We Kindly Ask for Your Signature and Return
We kindly ask for your signature and return is a polite and formal request.
Scenario Example:
Subject: Signature Request
Dear Leo,
I trust you are doing well. Attached to this email is the document requiring your signature. We kindly ask for your signature and return at your earliest convenience.
Please let me know if you need any assistance.
Best regards, Henry
Additional Note: This phrasing is formal and respectful, appropriate for professional settings.
21. Your Prompt Attention to Signing and Returning Would Be Appreciated
Your prompt attention to signing and returning would be appreciated emphasizes the need for timely action.
Scenario Example:
Subject: Urgent: Document Signature Needed
Dear Leo,
I hope this message finds you well. Attached is the agreement that needs to be signed. Your prompt attention to signing and returning would be appreciated to keep everything on track.
If you have any questions, please feel free to contact me.
Thank you.
Sincerely, Henry
Additional Note: This wording highlights the urgency of the request while still being polite.
22. We Would Be Thankful for Your Signature and Return
We would be thankful for your signature and return is a polite way to express gratitude.
Scenario Example:
Subject: Request for Signature
Dear Leo,
I hope you are doing well. Attached is the document that requires your signature. We would be thankful for your signature and return of the document at your earliest convenience.
Please reach out if you need any further information.
Best regards, Henry
Additional Note: Expressing thanks in advance can encourage prompt action and foster a positive interaction.
23. Please Sign and Return as Soon as Possible
Please sign and return as soon as possible conveys urgency while remaining polite.
Scenario Example:
Subject: Urgent: Signature Needed
Dear Leo,
I hope this email finds you well. Attached is the document requiring your signature. Please sign and return as soon as possible so we can proceed with the next steps.
Thank you for your prompt attention.
Warm regards, Henry
Additional Note: This phrasing is effective for situations where timely action is crucial.
24. We Would Appreciate Your Signature at Your Earliest Convenience
We would appreciate your signature at your earliest convenience adds a polite request for timely action.
Scenario Example:
Subject: Document for Your Signature
Dear Leo,
I hope you are well. Attached is the agreement that requires your signature. We would appreciate your signature at your earliest convenience to ensure we stay on schedule.
Please let me know if there are any questions or if you need further details.
Sincerely, Henry
Additional Note: This phrasing acknowledges the recipient’s time while still emphasizing the need for a timely response.
25. Please Sign and Return the Document When Possible
Please sign and return the document when possible offers a flexible approach to the request.
Scenario Example:
Subject: Request for Document Signature
Dear Leo,
I hope this message finds you well. Attached is the document that requires your signature. Please sign and return the document when possible. Your cooperation is greatly appreciated.
If you need any additional information or have questions, feel free to contact me.
Best regards, Henry
Additional Note: This wording provides flexibility and is suitable for less urgent requests.
Each of these phrases allows you to tailor your request based on the context and the relationship with the recipient, ensuring effective communication while maintaining politeness
