20 Other Ways to Say “Please Forward This Email”

In the professional world, effective communication is crucial, and how we phrase our requests can significantly impact the response we receive. When you need someone to forward an email, it’s important to be clear, polite, and professional. Simply saying “Please forward this email” ¹might not always convey the right tone or urgency. To help you with this, I’ve compiled 20 alternative ways to ask someone to forward an email. Each phrase is accompanied by a detailed scenario example to illustrate its use in a real-world context. By incorporating these alternatives into your communication, you can ensure that your requests are both respectful and effective

List of Other Ways to Say “Please Forward This Email”

• Could you kindly pass this email along?
• Please share this email with the relevant parties.
• Would you mind forwarding this to the appropriate person?
• Please distribute this email to your team.
• Could you send this email to [specific person]?
• Please relay this message to your colleagues.
• Kindly forward this to the necessary department.
• Please pass this email to those who need to see it.
• Would you be able to send this on to the concerned parties?
• Please circulate this email among the team.
• Can you share this email with the others?
• Kindly pass this message along to your supervisor.
• Please route this email to the appropriate recipient.
• Would you forward this to the correct department?
• Please send this email to the intended recipients.
• Could you disseminate this information via email?
• Please transmit this email to the designated contacts.
• Would you mind sharing this email with your network?
• Please forward this to the relevant stakeholders.
• Can you please pass this message to the appropriate person?

1. Could you kindly pass this email along?

• Scenario Example:
  Subject: New Policy Update
  Dear Leo,
  I hope you’re well.
  We have recently updated our company policies regarding remote work and need to ensure that all team members are informed. Could you kindly pass this email along to your department? It is crucial that everyone is aware of the changes.
  Thank you for your assistance.
  Best regards, Henry

2 . Please share this email with the relevant parties

• Scenario Example:
  Subject: Project Milestone Reached
  Hi Leo,
  I hope this message finds you in good spirits.
  I am pleased to announce that we have reached a significant milestone in Project Alpha. Please share this email with the relevant parties in your team to keep everyone updated on our progress.
  Thank you.
  Best, Henry

3. Would you mind forwarding this to the appropriate person?

• Scenario Example:
  Subject: Training Session Details
  Dear Leo,
  I hope all is well with you.
  We have scheduled a training session next week and I believe it would benefit the new recruits in your department. Would you mind forwarding this to the appropriate person so they can make the necessary arrangements?
  Thanks in advance.
  Best, Henry

4. Please distribute this email to your team

• Scenario Example:
  Subject: Quarterly Performance Review
  Hi Leo,
  I hope you’re having a productive day.
  Our quarterly performance review report is ready. Please distribute this email to your team so everyone is informed about our progress and the areas we need to focus on.
  Thank you for your cooperation.

5. Could you send this email to [specific person]?

• Scenario Example:
  Subject: Vendor Contract Approval
  Dear Leo,
  I trust you are well.
  We have finalized the vendor contract and need approval from Jane in the legal department. Could you send this email to Jane for her review and approval?
  Thank you.
  Warm regards, Henry

6. Please relay this message to your colleagues

• Scenario Example:
  Subject: System Downtime Notification
  Hi Leo,
  I hope you’re doing well.
  We will be performing maintenance on our systems this weekend. Please relay this message to your colleagues so they are aware of the downtime and can plan their work accordingly.
  Thank you for your help.
  Best, Henry

7. Kindly forward this to the necessary department

• Scenario Example:
  Subject: Expense Report Submission
  Dear Leo,
  I hope this email finds you well.
  The finance department needs to review the attached expense report. Kindly forward this to the necessary department for their assessment and processing.
  Thank you.
  Best regards, Henry

8. Please pass this email to those who need to see it

• Scenario Example:
  Subject: Important Security Update
  Hi Leo,
  I hope you’re having a good day.
  There is an important security update that all employees must be aware of. Please pass this email to those who need to see it to ensure everyone is informed and compliant with the new protocols.
  Thank you.
  Best, Henry

9. Would you be able to send this on to the concerned parties?

• Scenario Example:
  Subject: Feedback Request on New Software
  Dear Leo,
  I hope you are doing well.
  We are testing new software and would like feedback from the IT team. Would you be able to send this on to the concerned parties so they can provide their input?
  Thank you for your assistance.
  Best, Henry

10. Please circulate this email among the team

• Scenario Example:
  Subject: Updated Meeting Schedule
  Hi Leo,
  I trust you are well.
  We have updated the schedule for our weekly team meetings. Please circulate this email among the team so everyone is aware of the new times.
  Thank you.
  Best, Henry

11 . Can you share this email with the others?

• Scenario Example:
  Subject: Client Feedback Summary
  Dear Leo,
  I hope you’re having a good day.
  We have compiled a summary of recent client feedback. Can you share this email with the others in your department so they are aware of the feedback and can incorporate it into their work?
  Thanks.
  Best regards, Henry

12. Kindly pass this message along to your supervisor

• Scenario Example:
  Subject: Request for Approval
  Hi Leo,
  I hope all is well with you.
  We need approval for the proposed changes to our project timeline. Kindly pass this message along to your supervisor for their review and approval.
  Thank you.
  Best, Henry

13. Please route this email to the appropriate recipient

• Scenario Example:
  Subject: Vendor Inquiry
  Dear Leo,
  I trust you are well.
  We have received an inquiry from a potential vendor. Please route this email to the appropriate recipient in the procurement department for follow-up.
  Thank you for your help.
  Warm regards, Henry

14 . Would you forward this to the correct department?

• Scenario Example:
  Subject: Budget Approval Needed
  Hi Leo,
  I hope you’re having a productive day.
  We need to get approval for the budget from the finance team. Would you forward this to the correct department so they can review and approve it?
  Thank you.
  Best, Henry

15. Please send this email to the intended recipients

• Scenario Example:
  Subject: Policy Change Notification
  Dear Leo,
  I hope this email finds you well.
  We have implemented some changes to our company policies. Please send this email to the intended recipients so they are aware of the updates and can act accordingly.
  Thank you.
  Best regards, Henry

16 . Could you disseminate this information via email?

• Scenario Example:
  Subject: Upcoming Conference Details
  Hi Leo,
  I hope all is well.
  We have finalized the details for the upcoming conference. Could you disseminate this information via email to all participants? It is important that everyone is informed.
  Thank you.
  Best, Henry

17. Please transmit this email to the designated contacts

• Scenario Example:
  Subject: Supplier Meeting Schedule
  Dear Leo,
  I hope you are doing well.
  We have arranged a meeting with our suppliers. Please transmit this email to the designated contacts in the supply chain department so they are aware of the meeting details.
  Thank you.
  Warm regards, Henry

18. Would you mind sharing this email with your network?

• Scenario Example:
  Subject: Job Opening Announcement
  Hi Leo,
  I hope you’re having a good day.
  We have an exciting job opening in our department. Would you mind sharing this email with your network to help us find the right candidate?
  Thank you.
  Best, Henry

19. Please forward this to the relevant stakeholders

• Scenario Example:
  Subject: Project Update
  Dear Leo,
  I trust you are well.
  We have made significant progress on our current project. Please forward this to the relevant stakeholders to keep them informed of our advancements and next steps.
  Thank you.
  Best regards, Henry

20. Can you please pass this message to the appropriate person?

• Scenario Example:
  Subject: Contract Review Request
  Hi Leo,
  I hope you’re having a productive day.
  We need to get the attached contract reviewed by the legal team. Can you please pass this message to the appropriate person for their input and approval?
  Thank you.
  Best, Henry