In professional settings, scheduling a meeting or an appointment often requires careful consideration of both parties’ availability. Asking someone “What time works best for you?” is a common practice, but there are numerous formal alternatives that can convey the same message with a more polished tone.
This article presents 22 formal ways to inquire about someone’s preferred time, ensuring your communication remains courteous and professional. Each alternative is accompanied by a scenario example, providing practical context for its use. Whether you are setting up a business meeting, a conference call, or a casual check-in, these phrases will help you maintain a respectful and considerate approach.
List of Formal Ways to Say “What Time Works Best For You?”
- Could you please let me know your preferred time?
- When would it be convenient for you?
- Please indicate a time that suits you.
- At what time would you be available?
- What would be a suitable time for you?
- Kindly inform me of a convenient time for you.
- When is a good time for you?
- Could you suggest a time that works for you?
- Please let me know a time that is convenient for you.
- When would you like to schedule this?
- When would you be free to meet?
- Could you advise me on your availability?
- Please provide your available times.
- What time is most convenient for you?
- When would you prefer to meet?
- Could you let me know your availability?
- Please tell me your preferred meeting time.
- When can you fit this into your schedule?
- When are you available to discuss this?
- What time would be most suitable for you?
- When is the best time for you?
- Could you share your preferred time for this?
1. Could you please let me know your preferred time?
Scenario Example:
Subject: Scheduling Our Upcoming Meeting
Dear Leo,
I hope this message finds you well. Could you please let me know your preferred time for our meeting next week? Your availability will help us ensure that the meeting is scheduled at a convenient time for all involved.
Thank you for your cooperation.
Best regards, Henry
2. When would it be convenient for you?
Scenario Example:
Subject: Planning Our Next Discussion
Hi Leo,
I trust you are doing well. When would it be convenient for you to discuss the project updates? I am flexible and can adjust my schedule to match your availability.
Looking forward to hearing from you.
Best regards, Henry
3. Please indicate a time that suits you.
Scenario Example:
Subject: Follow-Up Meeting Time
Hello Leo,
I hope you are having a great day. Please indicate a time that suits you for our follow-up meeting. Your preferred timing will help us plan accordingly.
Thank you in advance.
Warm regards, Henry
4. At what time would you be available?
Scenario Example:
Subject: Coordination for Our Call
Dear Leo,
I hope all is well. At what time would you be available for a call to discuss the upcoming project deliverables? I want to make sure we set a time that works for you.
Best regards, Henry
5. What would be a suitable time for you?
Scenario Example:
Subject: Setting Up a Meeting
Hi Leo,
I hope you are doing well. What would be a suitable time for you to meet and go over the recent developments? I am looking forward to our discussion.
Best regards, Henry
6. Kindly inform me of a convenient time for you.
Scenario Example:
Subject: Arranging Our Next Meeting
Dear Leo,
I trust you are well. Kindly inform me of a convenient time for you to meet regarding the new marketing strategy. I will adjust my schedule accordingly.
Thank you.
Best, Henry
7. When is a good time for you?
Scenario Example:
Subject: Scheduling Our Weekly Check-In
Hi Leo,
I hope you are having a productive week. When is a good time for you to have our weekly check-in meeting? I want to ensure it fits well with your schedule.
Warm regards, Henry
8. Could you suggest a time that works for you?
Scenario Example:
Subject: Planning Our Monthly Review
Hello Leo,
I hope you are well. Could you suggest a time that works for you for our monthly review meeting? Your convenience is my priority.
Best regards, Henry
9. Please let me know a time that is convenient for you.
Scenario Example:
Subject: Organizing Our Strategy Session
Dear Leo,
I trust you are doing well. Please let me know a time that is convenient for you for our strategy session next week. I am flexible with my schedule.
Thank you.
Best, Henry
10. When would you like to schedule this?
Scenario Example:
Subject: Setting Up a Discussion
Hi Leo,
I hope this email finds you well. When would you like to schedule our discussion on the new initiative? I am open to your availability.
Warm regards, Henry
11. When would you be free to meet?
Scenario Example:
Subject: Coordinating Our Meeting Time
Hello Leo,
I hope you are having a great day. When would you be free to meet and discuss the upcoming event planning? I am looking forward to your response.
Best regards, Henry
12. Could you advise me on your availability?
Scenario Example:
Subject: Scheduling Our Next Call
Dear Leo,
I trust all is well. Could you advise me on your availability for a call to discuss the recent updates? I will arrange my schedule to fit yours.
Best, Henry
13. Please provide your available times.
Scenario Example:
Subject: Arranging a Meeting
Hi Leo,
I hope you are doing well. Please provide your available times for a meeting to discuss the new project requirements. I will coordinate accordingly.
Thank you.
Warm regards, Henry
14. What time is most convenient for you?
Scenario Example:
Subject: Planning Our Next Session
Hello Leo,
I trust you are well. What time is most convenient for you to have our next session? Your availability is my priority.
Best regards, Henry
15. When would you prefer to meet?
Scenario Example:
Subject: Setting Up Our Discussion
Dear Leo,
I hope you are having a productive day. When would you prefer to meet to discuss the recent updates? I am flexible and can adjust my schedule to match yours.
Best regards, Henry
16. Could you let me know your availability?
Scenario Example:
Subject: Coordinating Our Meeting Time
Hi Leo,
I trust you are well. Could you let me know your availability for a meeting to discuss the upcoming tasks? I will arrange my schedule accordingly.
Warm regards, Henry
17. Please tell me your preferred meeting time.
Scenario Example:
Subject: Scheduling Our Next Meeting
Hello Leo,
I hope you are having a great day. Please tell me your preferred meeting time for our discussion on the new proposal. I look forward to hearing from you.
Best regards, Henry
18. When can you fit this into your schedule?
Scenario Example:
Subject: Planning Our Discussion
Dear Leo,
I trust you are doing well. When can you fit this into your schedule for a discussion on the project milestones? Your convenience is important to me.
Best, Henry
19. When are you available to discuss this?
Scenario Example:
Subject: Setting Up a Call
Hi Leo,
I hope you are having a productive week. When are you available to discuss the recent developments? I am looking forward to our conversation.
Warm regards, Henry
20. What time would be most suitable for you?
Scenario Example:
Subject: Scheduling Our Meeting
Hello Leo,
I hope you are well. What time would be most suitable for you for our meeting to discuss the upcoming changes? I will ensure to fit this into my schedule.
Best regards, Henry
21. When is the best time for you?
Scenario Example:
Subject: Planning Our Next Meeting
Dear Leo,
I hope this message finds you well. When is the best time for you to meet and go over the project details? Your availability will help us plan accordingly.
Best regards, Henry
22. Could you share your preferred time for this?
Scenario Example:
Subject: Arranging Our Discussion
Hi Leo,
I trust you are doing well. Could you share your preferred time for our discussion on the upcoming project? I am flexible and can adjust my schedule to match yours.
Warm regards, Henry
