In the world of professional communication, reminders play a crucial role in keeping tasks and deadlines on track. However, the phrase “please be reminded” can often come across as overly formal or repetitive. By using varied alternatives, you can maintain a friendly tone while effectively conveying your message. This not only enhances your communication skills but also helps foster positive relationships with your colleagues and clients. Whether in emails, meetings, or casual conversations, diversifying your language can make a significant impact. Here are 20 thoughtful alternatives to “please be reminded” that will help you communicate more effectively in your professional interactions
List of 20 Alternatives to “Please Be Reminded”
- Just a Friendly Reminder
- 2. This is a Quick Reminder
- 3. A Gentle Nudge
- 4. I’d Like to Bring to Your Attention
- 5. Please Keep in Mind
- 6. Just a Quick Heads Up
- 7. I Want to Ensure You’re Aware
- 8. Don’t Forget About
- 9. As a Quick Reminder
- 10. I Wanted to Touch Base
- 11. This is Just a Quick Note
- 12. I Just Want to Check In
- 13. Just a Quick Reminder About
- 14. I’d Like to Point Out
- 15. I’m Following Up On
- 16. Just to Keep You Updated
- 17. Just a Quick Reminder to Review
- 18. I Want to Make Sure
- 19. Let Me Remind You
- 20. Just to Refresh Your Memory
1. “Just a Friendly Reminder
In professional settings, it’s often important to maintain a friendly tone. This phrase conveys a sense of warmth while still being clear about the message you’re conveying.
Email Scenario: Subject: Just a Friendly Reminder About Our Meeting
Hi Tomi,
I hope this email finds you well! I just wanted to send a friendly reminder about our meeting scheduled for this Thursday at 2 PM. I’m looking forward to discussing our upcoming project and brainstorming some ideas together.
If you have any specific topics you’d like to cover, please feel free to share them with me beforehand.
Best regards, Jerry
Additions:
Using a friendly tone can help foster a positive relationship with colleagues. It creates an inviting atmosphere that can encourage open communication.
2. “This is a Quick Reminder”
This alternative keeps the tone professional while still being direct. It signals urgency without sounding overly formal.
Email Scenario: Subject: This is a Quick Reminder
Hi Tomi,
I hope your week is going well. This is just a quick reminder about the deadline for submitting the project proposal. It’s due on Friday at 5 PM, and I want to ensure we stay on track.
Please let me know if you need any assistance or if there are any roadblocks in your way.
Thank you, Jerry
Additions:
Being concise is key in business communication. It shows respect for the recipient’s time while still conveying essential information.
3. “A Gentle Nudge”
This phrase offers a more casual approach and is effective in reminding someone without coming across as demanding.
Email Scenario: Subject: A Gentle Nudge on Your Feedback
Hi Tomi,
I hope you’re having a great day! I wanted to give you a gentle nudge regarding the feedback on the presentation draft I shared last week. Your insights are always invaluable, and I’d love to incorporate them before our final review.
If you could take a moment to look over it, I would appreciate it.
Warm regards, Jerry
Additions:
A casual tone can help make communications feel more personable, which can be particularly effective in creative teams or informal settings.
4. “I’d Like to Bring to Your Attention”
This phrase adds a level of formality and indicates that the subject matter is significant.
Email Scenario: Subject: I’d Like to Bring to Your Attention
Hi Tomi,
I’d like to bring to your attention the upcoming compliance training session scheduled for next Tuesday at 10 AM. All team members must participate to ensure we’re up-to-date with the latest regulations.
Please confirm your availability.
Best, Jerry
Additions:
Using formal language can be effective when addressing serious topics. It sets the tone for the importance of the message being conveyed.
5. “Please Keep in Mind”
This alternative is polite and effective, urging the recipient to consider something important.
Email Scenario: Subject: Please Keep in Mind
Hi Tomi,
As we approach the project deadline, I wanted to remind you to keep in mind that any last-minute changes should be communicated to the entire team. We all must stay on the same page to avoid any confusion.
Thanks for your attention to this matter!
Cheers, Jerry
Additions:
This phrase encourages the recipient to reflect on the message. It can be particularly useful when discussing policies or procedures that require attention.
6. “Just a Quick Heads Up”
Using “heads up” can create an informal yet direct approach to reminding someone about an important detail.
Email Scenario: Subject: Just a Quick Heads-Up
Hi Tomi,
I wanted to give you a quick heads-up that the office will be closing early this Friday due to a company event. If you have any tasks that need to be completed, please make sure to finish them by 3 PM.
Let me know if you have any questions!
Best, Jerry
Additions:
This casual approach can be particularly effective in environments with a relaxed culture, making it more relatable to the recipient.
7. “I Want to Ensure You’re Aware”
This phrase is useful for making sure the recipient is fully informed.
Email Scenario: Subject: I Want to Ensure You’re Aware
Hi Tomi,
I want to ensure you’re aware that the annual performance reviews are due next week. You must complete your evaluations and submit them by the deadline.
If you have any questions or need assistance, feel free to reach out.
Best regards, Jerry
Additions:
Reassuring the recipient of their awareness can foster an environment of teamwork and collaboration. It indicates that you care about their responsibilities.
8. “Don’t Forget About”
This phrase is a straightforward reminder that doesn’t shy away from being direct.
Email Scenario: Subject: Don’t Forget About
Hi Tomi,
Just a note to remind you not to forget about the team lunch we have planned for this Wednesday. It will be a great opportunity to relax and bond with everyone.
Looking forward to seeing you there!
Cheers, Jerry
Additions:
A direct approach can sometimes be necessary, especially when there is a risk of someone overlooking a planned event or deadline.
9. “As a Quick Reminder”
This option provides a seamless way to transition into the reminder without excessive preamble.
Email Scenario: Subject: As a Quick Reminder
Hi Tomi,
As a quick reminder, our weekly check-in is scheduled for tomorrow at 10 AM. Please come prepared to discuss your updates and any challenges you’re facing.
Thank you, Jerry
Additions:
Being succinct helps maintain focus on the subject at hand and can aid in ensuring that messages are not lost in lengthy explanations.
10. “I Wanted to Touch Base”
This phrase indicates a desire to connect and can serve as a gentle reminder.
Email Scenario: Subject: I Wanted to Touch Base
Hi Tomi,
I wanted to touch base regarding the marketing strategy meeting we have next week. If there are any materials you need from my end, please let me know so I can prepare them ahead of time.
Looking forward to our discussion!
Best, Jerry
Additions:
Engaging in a more conversational tone can encourage collaboration and make the recipient feel more included in the process.
11. “This is Just a Quick Note”
Using “just a quick note” adds a casual touch while keeping the focus on the message.
Email Scenario: Subject: This is Just a Quick Note
Hi Tomi,
This is just a quick note to remind you that the final drafts for the newsletter are due this Friday. Please ensure your sections are submitted in time for the editorial review.
Thanks for your hard work!
Best, Jerry
Additions:
Keeping it light can make reminders feel less like chores and more like collaborative efforts, promoting a positive atmosphere.
12. “I Just Want to Check In”
This phrase is useful for ensuring that the recipient has all the necessary information.
Email Scenario: Subject: I Just Want to Check In
Hi Tomi,
I just want to check in regarding the status of your report. If you need any help or resources, please let me know. It’s important to me that you feel supported throughout this process.
Thank you, Jerry
Additions:
Checking in on someone’s progress can demonstrate a willingness to assist and promote team cohesion.
13. “Just a Quick Reminder About”
This variation allows you to introduce a reminder without sounding repetitive.
Email Scenario: Subject: Just a Quick Reminder About
Hi Tomi,
Just a quick reminder about the upcoming client presentation scheduled for next Monday. We need to finalize our slides by Friday to ensure we’re prepared.
Looking forward to seeing your contributions!
Best, Jerry
Additions:
Reminders like this can help keep everyone accountable and ensure that deadlines are met efficiently.
14. “I’d Like to Point Out”
This phrase signals that you are emphasizing an important detail.
Email Scenario: Subject: I’d Like to Point Out
Hi Tomi,
I’d like to point out that our quarterly review is approaching fast. Please ensure all necessary documents are updated and submitted before the meeting date.
Thank you for your attention to this matter.
Best, Jerry
Additions:
Emphasizing certain points can help highlight their importance, ensuring they are not overlooked amidst other tasks.
15. “I’m Following Up On”
This phrase is great for transitioning into a reminder about a previous discussion.
Email Scenario: Subject: I’m Following Up On
Hi Tomi,
I’m following up on our previous conversation regarding the project timeline. We must stay on schedule, so please provide your updates as soon as possible.
Thank you for your cooperation!
Best, Jerry
Additions:
Following up shows initiative and demonstrates that you are actively engaged in the project, which can motivate others to stay focused.
16. “Just to Keep You Updated”
This phrase helps provide updates and reminders simultaneously.
Email Scenario: Subject: Just to Keep You Updated
Hi Tomi,
Just to keep you updated, our team will be meeting next Tuesday to discuss the new initiative. Your input will be invaluable, so please mark your calendar!
Looking forward to our discussion.
Best regards, Jerry
Additions:
Keeping team members updated fosters a collaborative environment and ensures everyone is informed about project developments.
17. “Just a Quick Reminder to Review”
This phrase emphasizes the importance of reviewing documents or tasks.
Email Scenario: Subject: Just a Quick Reminder to Review
Hi Tomi,
Just a quick reminder to review the draft proposal before our meeting on Thursday. Your feedback is crucial to making sure we are aligned and ready for client presentations.
Thanks for your attention!
Best, Jerry
Additions:
Encouraging reviews can ensure that all contributions are vetted and that the team’s work is polished before presentation.
18. “I Want to Make Sure”
This phrase expresses a desire to confirm that important information is received and understood.
Email Scenario: Subject: I Want to Make Sure
Hi Tomi,
I want to make sure that you’re aware of the training session scheduled for this Friday. It’s essential for your role, so please confirm your attendance.
Thanks, Jerry
Additions:
Expressing a desire to confirm can create a sense of support and concern, which fosters a healthy team dynamic.
19. “Let Me Remind You”
A direct and clear way to remind someone about important details.
Email Scenario: Subject: Let Me Remind You
Hi Tomi,
Let me remind you that the deadline for submitting your performance goals is this Friday. We must have all goals finalized for our upcoming review.
Looking forward to your submissions!
Best, Jerry
Additions:
Using a clear and straightforward reminder can help prevent misunderstandings and keep everyone on track.
20. “Just to Refresh Your Memory”
This phrase serves to bring back information that might have been overlooked or forgotten.
Email Scenario: Subject: Just to Refresh Your Memory
Hi Tomi,
Just to refresh your memory, we have a team-building exercise scheduled for next Wednesday. It’s a great opportunity for everyone to bond outside of work, so I hope you can make it.
Best regards, Jerry
Additions:
This phrase can help to ensure that everyone is on the same page and that no important details are forgotten, fostering teamwork and camaraderie.
