When scheduling meetings, appointments, or casual get-togethers, the way you ask about someone’s availability can set the tone for your interaction. Instead of using the standard “What time suits you best?”, there are many alternative phrases that can convey flexibility, respect, and consideration for the other person’s schedule. These variations can make your communication more engaging and considerate. Here are 25 other ways to ask “What time suits you best?”, each with a unique touch to fit different contexts and relationships.
List of Other Ways to Say “What Time Suits You Best?”
- What time works for you?
- When would be a convenient time for you?
- Could you please suggest a suitable time?
- What’s a good time for you?
- When are you free?
- Let me know your availability.
- What time would be best for you?
- When can you meet?
- What time is good for you?
- Could you let me know when you’re available?
- What time do you prefer?
- Please let me know your preferred time.
- When would be a good time for you?
- What’s your schedule like?
- When would be the best time for you?
- Could you please tell me your availability?
- Let me know when you can meet.
- What time fits your schedule?
- When is a good time for you to meet?
- Please provide your availability.
- When is convenient for you?
- What time are you available?
- When suits you best?
- When can we schedule our meeting?
- Please let me know a time that works for you.
1. What time works for you?
In a professional setting, showing flexibility can help in coordinating meetings.
Example:
Subject: Scheduling a Meeting
Hi Leo,
I hope this message finds you well.
I wanted to schedule a meeting to discuss the upcoming project. Could you please let me know what time works for you this week? I am available Monday through Thursday between 10 AM and 4 PM. Your earliest convenience would be greatly appreciated.
Looking forward to hearing from you.
Best regards, Henry
2. When would be a convenient time for you?
Highlighting convenience shows respect for the other person’s schedule.
Example:
Subject: Team Meeting
Hi Leo,
I hope you’re doing well.
We need to arrange a team meeting to go over the recent developments. When would be a convenient time for you to meet? I’m aiming for sometime this week and I can adjust my schedule accordingly.
Thank you!
Best, Henry
3. Could you please suggest a suitable time?
Asking the recipient to propose a time can be particularly useful when you’re unsure of their availability.
Example:
Subject: Project Discussion
Dear Leo,
I hope all is well with you.
I would like to discuss the new project details at your earliest convenience. Could you please suggest a suitable time that fits your schedule? I am flexible and can adjust my plans accordingly.
Thank you for your cooperation.
Best regards, Henry
4. What’s a good time for you?
A straightforward and casual way to inquire about someone’s availability.
Example:
Subject: Quick Chat
Hi Leo,
I hope you’re having a good day.
I wanted to catch up on our recent discussion. What’s a good time for you to have a quick chat this week? I’m open to meeting anytime between 9 AM and 5 PM.
Looking forward to your response.
Best, Henry
5. When are you free?
A direct approach that’s easy to understand.
Example:
Subject: Follow-Up Meeting
Hi Leo,
I hope this email finds you well.
We need to have a follow-up meeting regarding our last discussion. When are you free this week to meet? Let me know so I can arrange accordingly.
Best, Henry
6. Let me know your availability.
This phrase gives the other person the opportunity to choose the best time for them.
Example:
Subject: Scheduling a Call
Hi Leo,
I hope you’re doing well.
I’d like to schedule a call to discuss the recent updates. Let me know your availability over the next few days so we can set a time that works for both of us.
Thanks and best regards, Henry
7. What time would be best for you?
A polite way to ask about someone’s preferred time.
Example:
Subject: Client Meeting
Hi Leo,
I hope everything is going well for you.
We need to arrange a client meeting to finalize the details. What time would be best for you to meet sometime this week? I am flexible with my schedule.
Thank you!
Best, Henry
8. When can you meet?
A simple, concise way to inquire about availability.
Example:
Subject: Important Discussion
Hi Leo,
I hope you’re having a great day.
We need to discuss an important matter. When can you meet this week? I can adjust my schedule to fit yours.
Best regards, Henry
9. What time is good for you?
A friendly and accommodating question.
Example:
Subject: Planning Session
Hi Leo,
I hope you’re well.
We need to plan our next session. What time is good for you to meet? I’m available most afternoons this week.
Looking forward to your response.
Best, Henry
10. Could you let me know when you’re available?
Polite and open-ended, allowing for flexibility.
Example:
Subject: Setting Up a Meeting
Hi Leo,
I hope this email finds you well.
I would like to set up a meeting to discuss our next steps. Could you let me know when you’re available over the next few days? I’ll do my best to accommodate your schedule.
Thank you!
Best regards, Henry
11. What time do you prefer?
A question that places emphasis on the other person’s preference.
Example:
Subject: Discussion on New Proposal
Hi Leo,
I hope you’re doing well.
We need to discuss the new proposal. What time do you prefer to meet this week? I am available most mornings and afternoons.
Best, Henry
12. Please let me know your preferred time.
Encouraging the recipient to choose their best time.
Example:
Subject: Weekly Sync-Up
Hi Leo,
I hope everything is going well.
It’s time for our weekly sync-up. Please let me know your preferred time so we can schedule accordingly.
Thanks and best regards, Henry
13. When would be a good time for you?
Casual and friendly, suitable for both professional and personal contexts.
Example:
Subject: Brainstorming Session
Hi Leo,
I hope you’re having a good week.
We need to schedule a brainstorming session. When would be a good time for you to meet this week? I’m flexible with my schedule.
Looking forward to your reply.
Best, Henry
14. What’s your schedule like?
This phrase can open up a broader discussion about availability.
Example:
Subject: Upcoming Meeting
Hi Leo,
I hope you’re doing well.
I’d like to schedule a meeting to discuss our project. What’s your schedule like this week? Let me know when you’re free, and we can coordinate from there.
Thank you!
Best regards, Henry
15. When would be the best time for you?
Highlighting the best time for the other person.
Example:
Subject: Project Review
Hi Leo,
I hope you’re having a great day.
We need to review the project’s progress. When would be the best time for you to meet this week? I can adjust my schedule accordingly.
Best, Henry
16. Could you please tell me your availability?
A formal and respectful way to inquire.
Example:
Subject: Conference Call
Hi Leo,
I hope this message finds you well.
We need to schedule a conference call. Could you please tell me your availability over the next few days? I’ll try to arrange a time that works for both of us.
Thank you!
Best regards, Henry
17. Let me know when you can meet.
Direct and straightforward, suitable for quick arrangements.
Example:
Subject: Meeting Request
Hi Leo,
I hope you’re well.
I’d like to request a meeting to discuss our strategy. Let me know when you can meet this week, and I’ll make the necessary arrangements.
Best, Henry
18. What time fits your schedule?
Emphasizing the fit with the recipient’s schedule.
Example:
Subject: Partnership Discussion
Hi Leo,
I hope you’re having a good day.
We need to discuss our partnership details. What time fits your schedule this week? I am flexible with my availability.
Thank you!
Best, Henry
19. When is a good time for you to meet?
A polite and considerate question.
Example:
Subject: Budget Meeting
Hi Leo,
I hope you’re doing well.
We need to have a budget meeting soon. When is a good time for you to meet this week? I’m available most afternoons.
Looking forward to your response.
Best regards, Henry
20. Please provide your availability.
A formal request for the recipient’s schedule.
Example:
Subject: Scheduling Discussion
Hi Leo,
I hope this email finds you well.
We need to schedule a discussion regarding the upcoming event. Please provide your availability for this week, and I’ll coordinate accordingly.
Thank you!
Best regards, Henry
21. When is convenient for you?
Emphasizing the convenience for the recipient.
Example:
Subject: Strategy Meeting
Hi Leo,
I hope you’re doing well.
We need to arrange a strategy meeting. When is convenient for you this week? I’m open to adjusting my schedule to fit yours.
Thank you!
Best, Henry
22. What time are you available?
A direct question that’s easy to understand.
Example:
Subject: Follow-Up Discussion
Hi Leo,
I hope you’re having a good day.
We need to have a follow-up discussion on our recent project. What time are you available this week? I’ll make sure to be available accordingly.
Best regards, Henry
23. When suits you best?
A concise way to ask about availability.
Example:
Subject: Client Meeting
Hi Leo,
I hope you’re well.
We need to schedule a client meeting. When suits you best this week? I am flexible and can adjust my plans.
Thank you!
Best, Henry
24. When can we schedule our meeting?
This question implies a mutual decision on timing.
Example:
Subject: Project Update
Hi Leo,
I hope you’re doing well.
We need to schedule a meeting to update on the project status. When can we schedule our meeting this week? I am available most days and can adjust to your availability.
Thank you!
Best regards, Henry
25. Please let me know a time that works for you.
Encouraging the recipient to choose their best time.
Example:
Subject: Catch-Up Call
Hi Leo,
I hope you’re having a good day.
I’d like to schedule a catch-up call to discuss our progress. Please let me know a time that works for you this week, and I’ll do my best to accommodate.
Thank you!
Best, Henry
